Invitation for Bids

Date: November 2023
Name of Country: Rwanda
Name of Project: Supply and Installation of centralized hardware for Core GeoHub (servers, switches, storage system, routers, Security systems, accessories, integration, platforms and required tools)

Financing: Agence Française de Développement (French Development Agency)
Client: Rwanda Space Agency

IFB No:000001/G/ICB/2023/2024/RSA

1.The Rwanda Space Agency (RSA) has received funds from the Agence Française de Développement (French Development Agency) towards the cost of Supply and Installation of centralized hardware for Core GeoHub (servers, switches, storage system, routers, Security systems, accessories, integration, platforms and required tools). It is intended that part of the proceeds of these funds will be applied to eligible payments under this contract.

2.The Rwanda Space Agency now invites bids from eligible bidders for the procurement of Supply and Installation of centralized hardware for Core GeoHub (servers, switches, storage system, routers, Security systems, accessories, integration, platforms and required tools). Participation to the competition is open on equal conditions to all companies specialized in the field with a valid trading license.

3.Interested eligible bidders may obtain further information only through Umucyo E-procurement system for Rwanda (use the request for clarification button) in writing within two-thirds (2/3) of the deadline period for the submission of tenders from the date of tender notice publication.

4.Bidding Document may be obtained any time from Umucyo E-procurement system for Rwanda (www.umucyo.gov.rw). For submission of their bids, all interested bidders must pay non-refundable fee of ten thousand Rwandan francs (10,000 Frw) to Rwanda Revenue Authority (RRA) Account opened at any local commercial bank.

5.All bids shall be accompanied by a 'Bid Security' of an amount specified in the Umucyo E-procurement System from a bank or other financial institution (e.g., insurance company) linked with the eProcurement system for Rwanda (www.umucyo.gov.rw).

6.The provisions in the Instructions to Bidders and in the General Conditions of Contract are the provisions of the Agence Française de Développement’ s Bidding Documents for Procurement of Goods.

7.All bids written in French or English language shall be submitted online using the E-procurement system for Rwanda on 29th January at 3:00 pm Kigali time. Bids will be automatically opened on the same date at 3:30 pm Kigali time. Note that the late bids will not be accepted by the system.

8.The bids shall remain valid for a period of 120 days starting from the submission deadline mentioned in the system.

9.Bidding will be conducted in accordance with the Law N° 031/2022 of 21/11/2022
governing Public Procurement.
Note:
•Interested bidders that are not registered in the E-procurement System (www.umucyo.gov.rw) are advised to register to be able to submit their bids. The tutorial videos on YouTube (Supplier registration, Registration of certificate, Submission of bid) and registration user guide (available under Umucyo System/Help menu) show how to use the Umucyo system before submitting the applications and the registration process may take 2-3 business days. Please do ensure to only use a Windows-operated computer for your registration on the e-Procurement system;
•Bidders should not be debarred in procurement process.
•The Joint Venture (JV) is accepted in this tender. However, bidders intend to form that JV must follow the requirements of article 75 of the Law No. 031/2022 of 21/11/2022 Governing Public Procurement regarding Joint Venture.


Francine UWANYIRIGIRA
Chief Finance Officer