REQUEST FOR EXPRESSION OF INTEREST (REOI)
CONSULTANCY SERVICES – FIRMS SELECTION
ASSIGNMENT TITLE: Consultancy Services for Assessment for SAP S4 Hana Migration
PROCUREMENT NUMBER: 128/AUDA/DOO/IMS/QCBS/2025
METHOD: QUALITY AND COST BASED SELECTION (QCBS) – FIRMS ONLY
1. INTRODUCTION
AUDA-NEPAD is undertaking a strategic initiative to migrate our SAP ECC platform to SAP
S/4HANA, which will improve our business processes, data analytics capabilities, and
overall operational efficiency. As part of this transition, we are seeking an experienced
consulting firm with experience in SAP S/4HANA migrations to assist in evaluating our
current systems, assessing the impact on people, process, and technology, and proposing
a clear migration strategy.
2. THE MAIN OBJECTIVES OF CONSULTING SERVICES
The consulting firm will be responsible for assessing the current state of the organization’s ERP
systems, evaluating the impact on people, process, and technology, and proposing a roadmap
for migrating to SAP S/4HANA. This includes the following objectives:
a. Conduct a gap analysis to assess the readiness for migration.
b. Assess and evaluate the impact on people (skills, change management, training
needs).
c. Evaluate the impact on processes (business process reengineering, automation
opportunities).
d. Assess the current technology stack (existing ERP systems, infrastructure readiness,
data readiness).
e. Provide a migration strategy including project phases, timelines, resource allocation,
and potential challenges.
f.
Propose an implementation roadmap for the migration with clear milestones and
deliverables
3. EXPECTED RESULTS AND DELIVERABLES
a. People Assessment
b. Process Evaluation
c. Technology Assessment
d. Migration Roadmap
e. Documentation and Reporting
f.
Capacity Building Program
4. SUBMISSION REQUIREMENTS AT SHORTLISTING STAGE
Interested Firms are requested to submit the following documents for AUDA-NEPAD
consideration:
a. An Official signed Letter from an authorized official, expressing interest of the firm to
participate in the Consultancy;
b. An officially completed and signed Declaration of Undertaking downloadable from the
website or see attached as Annex 1 of this REOI;
c. General profile and background of the firm which should elaborate the following:
I.
Core Business of the firms;
II.
III.
IV.
Names of authorized representatives of the firms (Power of Attorney);
In the cases of Consortiums/Partnerships/Associations shall be required to submit
Joint venture Agreements/Joint Association letters stating the lead firm; and
Commercial Registration of the firms attaching Registration certificates.
d. Experience of the Firm in handling consultancy services of a similar nature;
e. Audited Financial Statements for the last 3 years (2022,2023,2024); and
f.
Availability of Professional Key Staff with Suitable Qualifications and experience in the
field of assignment.
The detailed Terms of Reference (TOR) for the assignment can also be found at the
following website: https://www.nepad.org/corporate-procurement#tenders
5. Duration of the Assignment: The duration of the assignment is expected to last 120 man
days in 4 months.
6. Consultants may associate with other firms in the form of a joint venture or a sub
consultancy to enhance their qualifications. Firms from African Union Members States and/or
joint ventures will have an added advantage;
7. A Consulting firm will be selected in accordance with the “Quality Cost Based Selection
(QCBS)” based on the method set out in the AU Procurement Guidelines. This is an
Expression of Interest (EOI) only, and therefore submission of Financial Proposals is
not applicable at this stage;
8. AUDA-NEPAD will shortlist 3-8 best qualified and experienced firms to submit detailed
technical and financial proposals;
9. AUDA-NEPAD reserves the right to verify any information provided by prospective
entities/individuals and false information will lead to disqualification. The AUDA-NEPAD
Agency reserves the right to cancel the procurement process without stating any reason; and
10. Only Consulting Firms are eligible for this assignment if they fulfil the following eligibility
criteria:
a) Have no conflict of interest in relationship to performance of this assignment;
b) Are not subject to, and not controlled by any entity or individual that is subject to, a
temporary suspension or a debarment imposed by the Africa Union, World Bank or any
other multilateral development bank and being listed on the website
http://www.worldbank.org/debarr or respectively on the relevant list of any other
multilateral development bank. Further, we are not ineligible under pursuant to a
decision of the United Nations Security Council along with any of the sub-consultants,
subcontractors, suppliers, or service providers for any part of the contract;
c) Have not been convicted by a final judgement or a final administrative decision or
subject to financial sanctions by the United Nations or Country for involvement in a
criminal organization, money laundering, terrorist-related offences, child labor or
trafficking in human beings; this criterion of exclusion is also applicable to legal
Persons, whose majority of shares are held or factually controlled by natural or legal
Persons which themselves are subject to such convictions or sanctions;
d) Are not a shell company nor has their company been created specifically for this bid
and are legally registered to operate a business under the Laws of their country; and
e) Are not being bankrupt, wound up or ceasing our activities, having their activities
administered by courts, having entered receivership, reorganization or being in any
analogous situation.
f)
Are not involved in corruption: offering, giving, receiving or soliciting, directly or
indirectly, anything of value to influence improperly the actions of another party; and
g) Comply with their national tax and social security laws..
11. Expressions of interest with supporting documents must be delivered in written form to the
address below (by email on or before August 12th , 2025 14:30hrs (South African Time). All
EOIs must be marked “128/AUDA/DOO/IMS/QCBS/2025 - Consultancy Services for
Assessment for S4 Hana Migration” in the subject line of the email.
12. EOIs can also be sent by email, addressed to the address below. Interested Consulting
Firms may also obtain further information at the address below during office hours (09:00 -
17:00 South Africa time) or send clarifications emails to [email protected] ;
Telephone +27 (0)11 256 3506; and
13. Privacy Policy: AUDA-NEPAD Procurement office collects and uses your personal
information for “Procurement Process” when you intend to compete and deliver any
service or goods for the organization either individually or as a firm based on your
consent. Your personal data is our highest security and kept for a period strictly
necessary for the purpose set out. This privacy notice supplements the AUDA-NEPAD
standard privacy notice and should be read in conjunction with the same available on
AUDA-NEPAD website.
14. Please address your applications as follows:
Attention of: Procurement Division
The Chairperson, Internal Procurement Committee (IPC)
African Union Development Agency (AUDA-NEPAD)
230, 15th Road, P. O. Box 218 Midrand,
1685 Johannesburg, South Africa
Email: [email protected] ; and copy [email protected]