SDAC -

REQUEST FOR EXPRESSION OF INTEREST

SELECTION OF INDIVIDUAL CONSULTANT

CONSULTANCY SERVICES TO REVISE DRAFT
REGIONAL STRATEGY ON YOUTH, PEACE AND

SECURITY

REFERENCE NUMBER: SADC/3/5/2/424

26 September 2025

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1. The SADC Secretariat is inviting Individual Consultants to submit their CVs
and Financial Proposals for “CONSULTANCY SERVICES TO REVISE
DRAFT REGIONAL STRATEGY ON YOUTH, PEACE AND SECURITY”
2. The Terms of Reference defining the minimum technical requirements for
these services are attached as Annex 1 to this Request for Expression of
Interest.
2. Only Individual Consultants are eligible for this assignment if they fulfil
the following eligibility criteria:
a) they are not bankrupt or being wound up, are having their affairs
administered by the courts, have entered into arrangements with creditors,
have suspended business activities, are being subject of proceedings
concerning those matters, or are being in any similar situations arising
from similar procedures provided for in the national legislation or
regulations of the SADC member states.
b) they have not been convicted of offences concerning their professional
conduct by a judgment which has the force of res judicata; (i.e. against
which no appeal is possible);
c) they have not been declared guilty of grave professional misconduct
proven by any means which SADC Secretariat can justify.
d) they have fulfilled obligations related to the payments of social security
contributions or the payment of taxes in accordance with the legal
provisions of the country in which they are established or with those
countries where the contract is to be performed.
e) they have not been the subject of a judgment which has the force of res
judicata for fraud, corruption, involvement in a criminal organisation or any
other illegal activity detrimental to the SADC Secretariat' financial interests;
or
f) they are not being currently subject to an administrative penalty.
3. The maximum budget for this contract is US$ 20,000.00 (Twenty Thousand
United States Dollars), inclusive of professional fees and reimbursable
expenses. Proposals exceeding this budget will not be accepted.
4. Your Expression of Interest must be presented as per Standard Expression
of Interest Forms attached as Annex 2 to this REOI, in the English language
and be accompanied by copies of all the indicated supporting documents. If
the supporting documents are not in English, these shall be accompanied by
a certified translation into English.

5. Proposals clearly marked “CONSULTANCY SERVICES TO REVISE
DRAFT REGIONAL STRATEGY ON YOUTH, PEACE AND SECURITY’
Reference Number SADC/3/5/2/424”, should be submitted through the virtual
link below: https://collab.sadc.int/s/MHDpECxEfsiYz5J by the deadline.

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6. The deadline for submission of your proposal, to the address indicated in
Paragraph 5 above, is: 17 th October 2025 at or before 12:00 noon local
(Botswana) time.
 Bidders are advised to submit their proposals during working hours (7:30am to
16:30pm) for support in case of any technical problems. The technical support
team will not be available after working hours.
 Kindly drop your file on the link above as a zipped folder containing all your
documents and label it your name. Note that there is no confirmation message for
upload but the files will be uploaded once it shows “Uploaded Files”

7. Your CV will be evaluated against the following criteria.

CRITERIA POINTS
Qualifications and skills 20
General professional experience 20
Specific professional experience 60
Total 100
Technical Evaluation
The minimum technical score required to pass is 70 points. Bids not reaching
70 points shall be considered not compliant.
Financial evaluation
The evaluation committee will correct any computational or arithmetical
errors. In case of discrepancy between (i) a partial amount (sub-total) and the
total amount, or (ii) between the amount derived by multiplication of unit price
with quantity and the total price, or (iii) between words and figures, the former
will prevail.
The Evaluation Committee shall proceed with the financial comparisons of
the fees between the different financial offers. The award will be made to the
applicant who obtained the highest technical score and with the financial offer
within the budget.
8. Your proposal should be submitted as per the following instructions and in
accordance with the Terms and Conditions of the Standard Contract attached
as Annex 3 to this REOI:
(i) PRICES:
The financial proposal shall be inclusive of all expenses deemed
necessary by the Individual Consultant for the performance of the
contract.
(ii) EVALUATION AND AWARD OF THE CONTRACT:
Expressions of Interest determined to be formally compliant to the
requirements will be further evaluated technically.

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An Expression of Interest is considered compliant to the requirements if:
 It fulfils the formal requirements (see Paragraphs 2,3,4,5,62,7 and 8
above),
 The financial proposal (professional fees) does not exceed the
maximum available budget for the contract as indicated under Para
3.
The award will be made to the applicant who obtained the highest
technical score and with the financial offer within the budget as indicated
under Para 3. Expressions of Interest not obtaining a minimum technical
score of 70 points will be rejected.
(iii) VALIDITY OF THE EXPRESSION OF INTEREST:
Your Expression of Interest should be valid for a period of 90 days from
the date of deadline for submission indicated in Paragraph 6 above.
9. The assignment is expected to commence from the date of the last signature
of the contract.
10. Additional requests for information and clarifications can be made through
the email below;
The Procuring entity: SADC Secretariat
Contact person: Mr Thomas Chabwera
Telephone: 3951863
Fax:3972848
E-mail: [email protected]
Copy to: [email protected]
The closing date for receipt of requests for clarification shall be 7 th October
2025 at 12.00 hours’ local time Botswana.
The closing date for responding to requests for information and clarification
shall be 10 th October 2025 at 16.30 hours’ local time Botswana.
All questions received as well as the answer(s) to them will be posted on the
SADC Secretariat’s website.
ANNEXES:
ANNEX 1: Terms of Reference
ANNEX 2: Expression of Interest Forms
ANNEX 3: Standard Contract for Individual Consultants

Sincerely,

_____________________

Mr Thomas Chabwera - Head of Procurement Unit