AFRICAN UNION

UNION AFRICAINE
UNIÃO AFRICANA

PAN AFRICAN VETERINARY VACCINE CENTRE
CENTRE PANAFRICAIN DES VACCINS VETERINAIRES

AU-PANVAC

Debre Zeit, ETHIOPIA P. O. Box 1746 Telephone : 251 11 433 8001 Fax : 251 11 433 8844

E-mail: [email protected]

REQUEST FOR EXPRESSIONS OF INTEREST (EOI)

SERVICE PROVISION

INFORMATION TECHNOLOGY SERVICE TECHNICIAN

AU-PANVAC/LIPC/006.25

Date: October 2025

AFRICAN UNION

UNION AFRICAINE
UNIÃO AFRICANA

PAN AFRICAN VETERINARY VACCINE CENTRE
CENTRE PANAFRICAIN DES VACCINS VETERINAIRES

AU-PANVAC

Debre Zeit, ETHIOPIA P. O. Box 1746 Telephone : 251 11 433 8001 Fax : 251 11 433 8844

E-mail: [email protected]

TERMS OF REFERENCE
SERVICE PROVISION

INFORMATION TECHNOLOGY SERVICE TECHNICIAN

1. Background
The livestock sector has consistently played a major role in poverty reduction and
food security and considered as one of the main contributors towards the
attainment of the Millennium Development Goals (MDGs).
The African Union Pan African Veterinary Vaccine Centre (AU-PANVAC) is the
AU technical Centre responsible for "promoting the availability of safe, effective
and affordable veterinary vaccines in Africa.
In the implementation of its mandates, AU-PANVAC plays a critical role in the
enhancement of quality of veterinary vaccines in Africa and their adequate
utilization by producers in the field and in supporting national and regional
diagnostic laboratories to access needed reagents and enhance their diagnostic
capacities.
2. The Pan African Veterinary Vaccine Centre (PANVAC) Structure
It is paramount important to recognize that the current structure of AU-PANVAC
did not consider the importance of the information technology for the fulfilment of
its mandates during. Consequently, AU-PANVAC is intending to procure a
service provider – Information Technology Service who shall be responsible for
managing the information technology to its staff by liaising with the directorate of
Management Information Service of the Headquarters and establish Bar Code
system to the quality control certificates issued to AU Member States Laboratory
and international partners while the proposed structure of AU-PANVAC is in the
process of reviewing by the concerned authority.

3. Objectives of the work
The aim of the Service Provider – Information Technology Service work is to
ensure the staff of AU-PANVAC is fully supported in respect of information
technology and put in place the bar code system to quality control certificate
issued to AU Member States laboratories and international partners.
4. Scope of the Work
The service provider shall perform the following duties:
1. Identify the information technology need of AU-PANVAC staff and provide
the required assistance,
2. Update all the required software’s and anti-virus to the computers of AU-
PANVAC,
3. Liaise with the directorate of Management Information Systems (MIS)
of the Headquarters for the necessary support from the directorate of
MIS both software and hardware to AU-PANVAC,
4. Initiate the Bar Code System and make it operational to the Quality
Control Certificate issued to AU Member States Laboratories and
international partners,
5. Perform any other related duties as required by the Director of PANVAC
5. Specific Tasks
The service provider will deliver the following specific tasks:
 Identify the needs and support AU-PANVAC Staff in respect of information
technology,
 Update the software and anti-virus to the computers of the AU-PANVAC,
 Liaise with the directorate of MIS for support both software’s and hardware’s
 Initiate the Bar Code System to quality control certificate issued by AU-
PANVAC,
 Perform any other related duties as required by the Director of PANVAC.

6. Deliverables
The service provider shall deliver a monthly activity report related to the
scope and tasks carried out.

7. Timeline
The assignment shall be for a period of six (6) months beginning 16 th November
2024.
8. Duty Station
The service provider will be based at the Pan African Veterinary Vaccine Centre
(AU-PANVAC), Bishoftu, Ethiopia.
9. Service provider fee and schedule payments
a) The service provider will be paid a monthly lump sum of USD 2,000. (Two
Thousand United States Dollars only) on a monthly basis for the
assignment. This amount includes all of the service provider's fees,
reimbursables and profits as well as any tax obligation that may be imposed
on the service provider. It excludes travel costs and daily subsistence
allowance, when the service provider is required to travel on official mission,
which will be fully paid for by the AU-PANVAC in line with the relevant
Guidelines and procedures.

b) Payments will be based on outputs/deliverables specified in the TOR and
upon certification of satisfactory work by the Supervisor. The payment will
be made on monthly basis subject to submission of satisfactory report by
the service provider and acceptance of the same by the Client.
10. Qualification and Experience of the Service Provider
I. Candidates must hold at least a BSc in Computer Science.
II. 5 years’ Work experience on information technology preferably on
laboratory information management system and bar code system;
III. Adds value to team-based activities;
IV. Demonstrates integrity, a collaborative spirit, a sense of achievement,
and in past experiences;
V. Languages: Fluency in English (required); French, Arabic and
Portuguese (desired).
VI. Good knowledge of the AU policy making processes, prospects, and
challenges will be an added advantage

11. Evaluation and Qualification criteria
For evaluation of the submission the following criteria will be applied:

Technical proposal evaluation points
1 General Education, Qualification and General training 30
2 Experience relevant to the Assignment 60

3 Understanding of the assignment 10
Total 100

12. Language Requirements
Applicants must be proficient in English or French. Advanced Knowledge of one
more or several other working languages would be an added advantage.
13. Contract Management Reporting
The contract will be managed by the African Union Pan African Veterinary
Vaccine Centre (AU-PANVAC). The Service provider will report on its activities to
the Senior Veterinary Vaccine Officer and Finance & Administration Office of AU-
PANVAC.
14. Invitation
AU-PANVAC now invites eligible Individual Service provider to express their
interest in providing the Services. Interested candidates must provide information
demonstrating that he/she has the required qualifications and relevant
experience to perform the Services. Any clarification requests shall be addressed
to the email address hereunder
Documents required
a) Cover letter
b) CVs

Further information can be obtained at the address below during office hours
8:00-13:00hrs and 14:00-17:00 hours Local Time.
15. Address for delivery of Expression of Interest and Clarification requests

Expressions of Interest must be delivered by email to the address below not later
than 15:00 local time, on Tuesday 28 October 2025.
The email subject shall clearly state the title of the assignment and procurement
number.

PAN AFRICAN VETERINARY VACCINE CENTER AFRICAN UNION
COMMISSION (AU-PANVAC)
Attn: Dr. Bodjo S. Charles
P. O. Box 1746,
Debre Zeit, Ethiopia.
Office Tel: (+251) 990 055996 (+251) 11 4338001 (+251) 11 4371347
Office Mail: [email protected]